Administration & Access Management
Administration Overview
The app includes a dedicated administration section that allows full control over user access.
The administration section is available immediately after the app installation.
Jira System Administrators can access this administration area. From there, they can :
Manage access : who is allowed to use the app by assigning the role Vendor Administrator to users
Manage attachment storage Learn more about Attachment Storage
Access to audit logs
Users after being assigned to Vendor Administration role can access to these feature from the app menu Settings section
Vendor Administrator Role
The app uses a single functional role: Vendor Administrator.
This role is mandatory to access the application.
Key Principles
Only users with the Vendor Administrator role can access the app
Users without this role:
cannot open the app
cannot view vendors or contracts
do not have read-only access
There are no additional permission levels at this time
This strict model ensures data confidentiality and clear responsibility.
Assigning the Vendor Administrator Role
Follow these steps to assign the role:
Log in as a Jira System Administrator.
Open Jira administration.
Navigate to Vendor & Contract Management – Administration.
Select one or more users.
Assign the Vendor Administrator role.
Confirmation message will be displayed to confirm the success of action and the role assignment takes effect immediately.
⚠️ Important
If no user is assigned the Vendor Administrator role, the app will not be accessible by anyone.
Vendor Administrator Permissions
A user with the Vendor Administrator role has full access to the application and can:
Create, update, and delete vendors
Create, update, and delete contracts
Manage contract reminders
Manage contract attachments
Add comments and View history
Access all reports ( vendors and contracts)
Access to settings : User Management, Attachement Storage, Audit Logs